As a government leader, you oversee the creation of volumes of data across countless systems. Managing this data to maximize its value while ensuring compliance can be an overwhelming challenge. To simplify data governance, consider a structured data management solution.
Enter GovSet—a streamlined data governance platform purpose-built for the public sector. This article explores how GovSet’s entity-alias data model and automation capabilities can transform public sector data management.
The Importance of Structured Data Management
To fully capture the potential of Generative AI and semantic search technologies, governments must establish a single source of truth through data structuring and standardization. Converting unstructured documents into metadata rich, machine-readable formats enables systems to efficiently classify and index the records.
Unstructured documents—think PDFs, images, and paper files—harbor vital information but lack the metadata for effective relationships or searchability. GovSet uses optical character recognition (OCR), entity extraction, and named entity recognition to identify and classify people, places, events, and other critical elements within these documents. It then structures this data into standardized, interconnected metadata.
GovSet pulls key entities from unstructured and semi-structured documents like board meeting minutes, public notices, and legal contracts. It identifies and standardizes elements such as actions, motions, events, addresses, plat maps, project details, contracts, and employee information for machine-readability and interoperability.
Entities are conformed to the GovSet data schema, which contains over 1,000 predefined alias-matched entities, reducing ambiguity and inconsistency. GovSet merges aliases to create single, comprehensive records for each entity, eliminating duplication and providing a holistic view for data analysis and compliance. Standardization allows for more automated and integrated data management processes, reducing the need for manual data pairing.
The resulting structured, standardized data is format agnostic and can be integrated into other applications an workflows like public records requests, reporting, and audit tools. Governments gain a single source of truth for managing, validating, and using their data.
Use Cases: How GovSet Supports State and Municipal Workflows
Linking Related Records
GovSet automatically connects related/associated entities. For instance, linking meeting minutes to agendas, permits to inspection reports, and ordinances to council resolutions.
Streamlining Compliance
With built-in retention schedules, GovSet ensures compliance with state and federal open records laws. It also monitors records for sensitive data, protecting privacy and preventing costly data breaches.
Improving Productivity
GovSet’s semantic search and entity extraction capabilities help staff quickly find the information they need. The platform understands the meaning and relationships between words, allowing searches by topic, location, organization, or person.
Ensuring Redundancy
GovSet also serves as an immutable, air-gapped, file storage system for the agency. In the event of an on-premise data loss or ransom event, core records can be restored from the GovSet portal.
Setting the Foundation for Advanced Analytics and AI
GovSet provides a standardized data structure for records and documents generated by state and local governments. The defined-entity-alias model ensures comprehensive coverage of data fields specific to municipal operations, making data portable and integrable with existing systems.
With a standardized data architecture, governments can leverage AI and analytics to uncover insights and enable innovative use cases. GovSet’s structured data foundation facilitates natural language processing, predictive analytics, and more, enhancing decision-making and resource allocation.
As local and state governments generate vast amounts of data, robust and user-friendly data governance becomes increasingly essential. GovSet simplifies compliance, automates workflows, and extracts more value from data assets. By establishing a strong data foundation, governments can leverage emerging technologies like AI and machine learning to better serve constituents.
Reach out to learn more about how GovSet can transform data management for the public good.