Reducing Paper Forms in Emergency Management with PublicTrust

Streamlining Emergency Management: From Paper to Digital with PublicTrust

Managing paper forms, faxes, and emailed special needs requests can be a significant burden for any emergency management agency. These documents—ranging from medical conditions to property access information—are crucial during emergencies, but handling them manually creates inefficiencies, slows down response times, and increases the risk of outdated or misplaced information.

With PublicTrust, you can dramatically reduce or even eliminate the need for these traditional, paper-based processes. Here’s how it can transform your emergency management operations:

1. Centralized Digital Data Storage

PublicTrust acts as a secure digital platform where critical information—such as personal health data, access codes, and property details—is stored. This eliminates the need to collect and manage physical forms or faxes. All of the data you need is available in one centralized system, allowing you to access it instantly, anytime.

Benefit: Say goodbye to chasing down paper forms or digging through emails to find vital information. PublicTrust ensures that all the necessary data is organized and ready when you need it.

2. Real-Time Information for Faster Responses

In an emergency, having access to real-time information is essential. PublicTrust enables first responders and dispatchers to retrieve up-to-date profiles—including medical conditions and property information—directly within their existing systems. This eliminates delays caused by waiting for faxed or emailed forms, ensuring that responders have the information they need at their fingertips.

Benefit: By reducing the time spent searching for or processing paperwork, your team can respond faster and with more accurate information, improving outcomes when every second counts.

3. Automated Data Updates

PublicTrust allows residents or caregivers to update their information digitally, ensuring the most current data is always available. There’s no need for individuals to submit paper-based forms, and you don’t have to worry about manually updating records. All changes are automatically reflected in the system.

Benefit: You no longer need to manage a backlog of paper updates or manually distribute new information to your teams. This saves time and ensures that responders always have access to the most accurate data.

4. Seamless Coordination Across Agencies

During large-scale disasters, sharing information across agencies can be a challenge, especially when relying on manual forms or emails. PublicTrust facilitates real-time, consent-based data sharing across departments and jurisdictions, helping you coordinate more efficiently.

Benefit: This seamless communication reduces the need for constant paperwork exchanges between agencies, streamlining your response efforts and making coordination easier during critical events.

5. Audited Access for Accountability

PublicTrust ensures that only authorized personnel access sensitive information and provides a detailed audit trail of who accessed what data and when. This not only improves security but also reduces the need to track physical documents and records manually.

Benefit: You can operate with greater transparency and accountability, without needing to maintain physical paper trails for access requests or approvals.

6. Enhanced Data Security and Compliance

PublicTrust is HIPAA compliant and SOC 2 certified, ensuring that the sensitive data you handle is stored and shared securely. This means you can manage personal health and property information digitally without compromising privacy or security.

Benefit: By eliminating paper forms, you reduce the risk of misplaced or improperly handled documents, while still maintaining compliance with data protection regulations.

A Paperless Future for Your Agency

By implementing PublicTrust, you can eliminate the administrative burden of managing paper forms, faxes, and emails, while ensuring faster, more accurate, and more coordinated emergency responses. The result is a more efficient agency, equipped with the tools to manage emergencies and disasters without relying on outdated manual processes.

PublicTrust enables you to focus on what matters most—keeping your community safe and responding effectively when every second counts.